TERMS AND CONDITIONS OF ATTENDANCE AND PARTICIPATION

These are the terms and conditions (the “Agreement”) governing your participation in any events conducted by IndoScandic Organisation. By registering for the Event, you agree to these terms, which form a binding legal contract between the IndoScandic Organisation and the registered participant (“you” or “Participant”). If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.

1 Participant Requirements

• 1.1 Use of Likeness. By participating in the Event you acknowledge and agree to grant Event the right at the Event to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Event includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
• 1.2 Event Content. You acknowledge and agree that Event, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time. Event content shall be recorded by IndoScandic Organisation and will be accessible to the Registered Participants.

2 Prohibited Conduct

• 2.1 Limitations on Use. By registering for this event you agree not to sell, trade, transfer, or share your complimentary access link and/or code, unless such transfer is granted by the Organizer. If IndoScandic determines that you have violated this policy, the organisation may cancel your access, retain any payments made by you, report you to law enforcement authorities, and ban you from future events.
• 2.2 Disruptive Conduct. You acknowledge and agree that Event reserves the right to remove you from the Event if IndoScandic, in its sole discretion, determines that your participation or behaviour create a disruption or hinder the Event or the enjoyment of the Event content by other attendees.
• 2.3 Recording, Live Streaming, and Videotaping. Participants may not record or broadcast audio or video of sessions at IndoScandic Events.
• 2.4 Unethical/Non-Compliant Business Practices. IndoScandic Organisation reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.
• 2.5 In addition to the requirements and prohibitions set forth in this Section 2, IndoScandic Organisation may also exclude any prospective participant from registering for or participating in any Event, in IndoScandic Organisation’s sole discretion.

3 Cancellation and Quality Assurance

• 3.1 IndoScandic Organisation strives to provide you with the most productive and effective educational experience possible. If after completing the course you feel there is some way we can improve, please provide us in writing with your comments on the evaluation provided upon arrival. Should you feel dissatisfied with your learning experience, please submit it in writing no later than 10 business days after the end of the Event to communication.manager@indoscandic.org.
• 3.2 We will evaluate individual complaints in a context of collective comments from the Event. As speakers are confirmed months before the Event, some speaker changes or topic changes may occur in the program. IndoScandic Organisation is not responsible for speaker changes but will work to ensure a comparable speaker is located to participate in the program.

4 Event Registration Confirmation

• 4.1 Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box too in case any of your Event email(s) are caught by spam filters.
• 4.2 You will receive essential information for registered attendees electronically at the email address and mailing address that are provided on your registration form.
• 4.3 In addition, you will also be added to the Event participant list for notifications of future Events.
• 4.4 If you would like to opt-out of any of these benefits, a link is provided in each email to provide the ability to opt-out.

Introduction

• This Notice explains how INDOSCANDIC ORGANISATION collects and processes your Personal Data. Each time you use our Site, the current version of this Notice will apply. Accordingly, whenever you use our Site, you should check the date of this Notice (which appears at the top) and review any changes since the last version. This Notice is applicable to all Site visitors, registered users, and all other users of our Site.
• “Personal Data” is any information that enables us to identify you, directly or indirectly, by reference to an identifier such as your name, identification number, location data, online identifier or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity.

How to contact us

If you have any questions or concerns about this Notice, please contact us using the Contact Us section on our Site.

Alternatively, you can contact us by phone at +46 703482424, by sending an email to communication.manager@indoscandic.org.

How we collect personal data

Personal Data that you give us

We may collect and process the following Personal Data

• Contact information, which you provide when corresponding with us by phone, email or otherwise. This includes information you provide when you participate in discussion boards or other social media functions on our Site and when you report a problem with our Site. The information you give us may include your name, address, email address, phone number, financial information and/or credit card information.
• Due payment information, in case of any financial information such as credit/debit card and account numbers shared during the process of registration to the Event registration and/or sponsorship payment.
• Purchase information, relating to purchases of delegate passes and
• Event participation, either in-person or via our Site. Purchase information will include financial information as well as information concerning the content and time of the purchase.

Personal data we collect from you With regard to each of your visits to the Site we will automatically collect the following information

• Technical information, including the Internet protocol (IP) address used to connect your computer or device to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
• Information about your visit, including pages you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number; and
• Location information Personal Data we collect from others We may receive information about you from publicly available and third-party databases or services that provide information about businesspeople that we believe will help us identify provide products and services that may be of interest to you. We will obtain your consent before contacting you if required by the law of the country in which you are located.

Non-Personal Data

We collect information that is sent to us automatically by your web browser and we may use this information to generate aggregate statistics about visitors to our Site, including, without limitation

• IP addresses
• Browser type and plug-in details
• Device type (e.g., desktop, laptop, tablet, phone, etc.)
• Operating system
• Local time zone

We may use non-Personal Data for various business purposes such as providing customer service, fraud PR Event ion, market research, and improving our Site. Please check your web browser if you want to learn what information your browser sends or how to change your settings.

Personal Data that you give us

We may use Personal Data that you provide directly to us for the following purposes

• to carry out our obligations arising from your Event registration, or any other contract entered between you and us and to provide you with the information, products and Event registration services that you request from us;
• to organize Events that you have purchased or registered for, and to provide you with information, and other materials, relating to the content of the Event, the speakers, sponsors and other attendees;
• to provide our newsletter and other publications, provided you have given your consent;
• to respond to your questions and provide related Event registration services;
• to provide you with information about other Events, products and services we offer that are similar to those that you have already purchased, provided you have not opted-out of receiving that information;
• to provide you, or permit selected third parties to provide you, with information about Events, products or services we feel may interest you, provided you have given your consent;
• to transfer your information as part of a merger or sale of the business;
• to notify you about changes to our Events; and;
• to ensure that content from our Site is presented most effectively for you and your computer.

Information we collect about you

We will use Personal Data that we have collected about your use of our Site

• to administer our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• to improve our Site to ensure that content is presented most effectively for you and your computer; as part of our efforts to keep our Site safe and secure;
• to provide our newsletter and other publications, provided you have given your consent;
• to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; and
• to make suggestions and recommendations to you and other users of our Site about goods or services that may interest you or them.

Personal Data we receive from other sources

We will combine this information with information you give to us and information we collect about you. We will use this information and the combined Personal Data for the purposes set out above (depending on the types of information we receive).

When we share and who can access your Personal Data

We may share your Personal Data for the purposes described in this Notice with

• • a member of our group
• • analytics and search engine providers that assist us in the improvement and optimization of our Site
• • trusted third-party companies and individuals to help us provide, analyse, and improve the Site and our Event registration services (including but not limited to data storage, maintenance services, database management, web analytics and payment processing)

We will only transfer your Personal Data to trusted third-parties who provide sufficient guarantees in respect of the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.

Selling or renting your Personal Data

We will never sell or rent your Personal Data to third parties without your opt-in consent.

Security

Although we use security measures to help protect your Personal Data against loss, misuse or unauthorized disclosure, we cannot guarantee the security of information transmitted to us over the internet.

All information you provide to us is stored on secure servers.

Transfer of Personal Data outside of the European Economic Area (“EEA”) and international users

We are headquartered in the Sweden. Your Personal Data may be accessed by us or transferred to us in Sweden or to our affiliates, partners or service providers who are located within the organisation. If you are visiting our Site from outside the six countries we operate in, be aware that your information may be transferred to, stored, and processed in the Sweden where our servers are located, and our central database is operated. By using our Service, you consent to any transfer of this information.

How long we store your Personal Data

We will store your Personal Data, in a form which permits us to identify you, for no longer than is necessary for the purpose for which the Personal Data is processed. We may retain and use your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and rights, or if it is not technically reasonably feasible to remove it. Consistent with these requirements, we will try to delete your Personal Data quickly upon request.

Retention

We will retain your information for as long as your account is active or as needed to provide you with our Site. If you wish to cancel your account or request that we no longer use your information to provide you service, contact us at communication.manager@indoscandic.org. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. We maintain one or more databases to store your Personal Data and may keep such information indefinitely.

Where we store your personal data

The Personal Data that you provide to us is generally stored on servers located in the Sweden.

Cookies and Do Not Track policy

We use cookies for anonymous tracking data.

Your rights

Correction and removal

If any of the information that we have about you is incorrect, or you wish to have information (including Personal Data) removed from our records, you may do so by contacting us at contact@indoscandic.org.

Correction and removal

FOR EUROPEAN RESIDENTS ONLY. You have the right to ask us not to process your Personal Data for marketing purposes. We will usually inform you (before collecting your Personal Data) if we intend to use your Personal Data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to PR Event such processing by checking certain boxes on the forms we use to collect your Personal Data. You can also exercise the right by contacting us using the Contact Us section on our Site.

Under European data protection law, in certain circumstances, you have the right to:

Request access to your Personal Data. You may have the right to request access to any Personal Data we hold about you as well as related information, including the purposes for processing the Personal Data, the recipients or categories of recipients with whom the Personal Data has been shared, where possible, the period for which the Personal Data will be stored, the source of the Personal Data, and the existence of any automated decision making.

Request correction of your Personal Data. You may have the right to obtain without undue delay the rectification of any inaccurate Personal Data we hold about you.

Object to processing of your Personal Data. You may have the right to prevent or restrict processing of your Personal Data.

Request restriction of processing your Personal Data Request transfer of your Personal Data. You may have the right to request transfer of Personal Data directly to a third party where this is technically feasible.

Withdraw your consent

In addition, where you believe that IndoScandic Organisation has not complied with its obligations under this Notice or European law, you have the right to make a complaint to an EU Data Protection Authority, such as the UK Information Commissioner’s Office.

You can exercise any of these rights by contacting us using the Contact Us section on our Site.

Changes to this Notice

If we make any material changes to this Notice or the way we use, share or collect personal Data, we will notify you by revising the “Effective Date” at the top of this Notice, prominently posting an announcement of the changes on our Site, or sending an email to the email address you most recently provided us (unless we do not have such an email address) prior to the new policy taking effect.

Any changes we make to this Notice in the future will be posted on this page and, where appropriate, notification sent to you by email. Please check back frequently to see any updates or changes to this Notice.

IndoScanidc Organisation
Gammalkilsvägen 18, Ulrika 590 53,
Sweden.